Administrative Assistant

The Town of Stevensville is looking for an Administrative Assistant to the Town Clerk.

Position is part time 20 hours per week/3 days per week (Wednesdays 8:00-5:00, Thursdays 8:00-5:00 & Fridays 12:00-5:00)

Rate of pay: $16.00 per hour

Administration Assistant duties will include assisting the Town Clerk with daily tasks including but not limited to:

Answering the phone. 

Greeting customers at Town Hall. 

Assisting customers and the Town Clerk with Building Department related permits, Special Event permits, Business Licenses, Park and Pavilion rentals and questions pertaining to town code. 

Perform other duties and projects as assigned by the Town Clerk. 

REQUIRED KNOWLEDGE

Modern office practices, methods, and equipment including computer equipment and applicable software applications.

English usage, spelling, vocabulary, grammar, and punctuation.

Principles and procedures of record keeping.

Principles and techniques used in dealing with the public.

Word processing methods, techniques, and programs including spreadsheet and database applications.

Basic mathematical principles.

MINIMUM QUALIFICATIONS

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying.  

High School graduate or its equivalent.

Two years of related experience performing responsible clerical duties.

Must satisfactorily pass a comprehensive background investigation.

Must possess a valid driver’s license with acceptable driving record at the time of hire or have the ability to obtain a valid Montana driver’s license within six months of hire. 

WORK ENVIRONMENT  

This position interacts with the public; must deal with the public both courteously and firmly.

Position works in an office environment, with exposure to computer screens and working closely with others.

The Town of Stevensville is a smoke-free environment

PHYSICAL REQUIREMENTS  

While performing duties of this job, the employee is required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms.  

Hand eye coordination is necessary to operate various pieces of office equipment.  

Perform repetitive movements with hands and wrists on a keyboard, and manages documents stored in standard file cabinet.  

Must be able to speak and hear.  

Specific vision abilities required by this job include close vision and the ability to adjust focus.  

May include some moderate lifting (10-50 pounds).  

Position is open until filled, to apply please provide a cover letter, resume and completed application to:

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Mail:

Town of Stevensville, Town Clerk

PO Box 30

Stevensville, MT 59870

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Drop off: Town Hall at 206 Buck Street, Stevensville, MT 59870

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FAX to: 406-777-4284

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Email to: jenelle@townofstevensville.com